Data Dashboard: View and Manage Your Form Entries
The Data Dashboard gives you a centralized view of all your AI Forms that have the data store feature enabled. From here you can monitor how many entries each form has collected, check the processing status of the AI processor, and trigger reprocessing of historical data.
What the Data Dashboard Does
When you enable the Data Store option on an AI Form, every submission gets saved as an entry. The Data Dashboard shows you all forms with this feature turned on, giving you:
- A count of total entries per form
- The current approval status of the AI processor
- The ability to reprocess all historical entries with updated processor settings
Accessing the Data Dashboard
- Open your Workspace
- Go to Actions in the sidebar
- Click Data Stores
Note: Only AI Forms with Data Store enabled appear in this section. If a form isn't showing up, check that the data store option is turned on in the form's settings.
Table Columns
| Column | Description |
|---|---|
| Name | The name of the AI Form. Searchable and sortable. |
| Entries | Total number of entries collected by this form. |
| Processor | Current status of the AI processor: Approved, Pending Approval, Rejected, or Draft. |
| Updated At | When the form was last modified. |
Filtering
Use the Processor Approved filter to show only forms whose AI processor has been approved, or to isolate forms still in draft or rejected status.
Reprocssing Historical Entries
When you update your form's processor configuration (for example, after refining the AI prompts or approval settings), you may want to re-run the processor on all previously collected entries.
To reprocess a single form:
- Click the three-dot menu on the form row
- Select Reprocess
- Confirm in the modal dialog
To reprocess multiple forms:
- Select the checkboxes next to each form you want to reprocess
- Click Bulk Actions → Reprocess Selected
- Confirm the action
Heads up: Reprocessing runs in the background. Large forms may take some time to complete.
Understanding Processor Status
| Status | Icon | Color | Meaning |
|---|---|---|---|
| Approved | ✅ Check circle | Green | Processor is approved and running normally |
| Pending Approval | ⏰ Clock | Yellow | Processor is awaiting review/approval |
| Rejected | ❌ X circle | Red | Processor was rejected and not running |
| Draft | ✏️ Pencil | Gray | Processor is still in draft mode |
Keywords
data dashboard, data store, AI form entries, form entries, processor status, reprocess entries, data management, form analytics